Didn't Get Calls on Sept 1?
Do This Next — And Get Noticed Fast
No calls. Maybe a couple. It's okay. You're still in it. September 1st opens the door—now it's your turn to step through with a plan, poise, and persistence.
APS Recruits = your recruiting command center. Plan. Track. Reach out. Before and after September 1st. From 8th grade to commitment. All in one app.
Ready to get noticed? Let's move.
No Calls? You're Still In The Game
Here's what it really means: coaches are still building boards, confirming needs, and watching fall events. Many offers land months after September 1st. Momentum is built, not given.
Your next 72-hour plan:
- Build or refresh your target list in APS Recruits. Save 20–40 realistic programs by level, major, and roster needs.
- Send your first outreach to your top 15–25 programs using the email template below.
- Share your newest highlight link and 2–3 specific strengths the staff should evaluate.
- Ask for clear next steps: film, metrics, fall schedule, or camp invites.
- Log every message in APS. Set auto reminders for follow-ups.
Got a few calls? Great. Stand out by sending a same-day recap, adding one specific film clip, and asking one smart question about development, academics, or fit. Track it in APS.
Start Early (8th–11th Grade): Use APS as Your Recruiting Hub
Start now. Build steadily. Win later. The earlier you organize, the easier September 1st becomes.
8th–9th Grade: Explore and learn
- Create your APS profile. Add positions, measurables, GPA, and clips.
- Research colleges inside APS: majors, roster size, conference, historical results.
- Shortlist programs that fit your athletic and academic profile.
- Share highlights to social directly from APS. Tag programs. Build digital habits.
10th Grade: Level up and get evaluated
- Upgrade your highlight with fresh game film and verified metrics.
- Use APS AI-Powered Smart Matching to discover schools aligned to your measurables and academics.
- Map your events. Publish your schedule. Invite coaches to evaluate you.
- Start light outreach. Track opens, replies, and coach notes inside APS.
11th Grade (pre–Sept 1): Tighten and prep
- Refresh film and bio. Lead with your best 3–5 plays.
- Lock your top 25–40 programs. Personalize reasons for fit.
- Coordinate your travel ball schedule in APS and share links with coaches.
- Script your pitch. Queue emails in APS so you're ready to hit send.
Stand Out in Ongoing Conversations
No calls? Start the conversation. A few calls? Elevate it. Be clear. Be specific. Be easy to evaluate.
Initiate the Call or Voicemail
If your phone didn't ring, you can still make a great first impression.
20-second voicemail script:
"Hi Coach [Last Name], this is [Name], [Grad Year] [Position] from [City/Club]. I'd love an evaluation. I'm [top metric/strength] with a [GPA]. I just sent film to your inbox with my fall schedule. My number is [###-###-####]. Thank you."
Cold Email Template (Post–Sept 1)
Subject: [Name] – [Grad Year] [Position] – [Key Strength] – Film + Fall Schedule
Coach [Last Name],
I'm [Name], a [Grad Year] [Primary Position/Secondary] from [Club/HS, City, State]. I'm interested in [School] because [specific academic/program reason]. Quick hits:
- [Velocity/Pop time/60/OBP/etc.]
- [Academic: GPA, APs, intended major]
- [Team impact: captain, championship, PGF/Alliance/TC showcase]
Here's 2:12 film: [link]
Fall schedule (live eval): [dates/events/field #]
Could you share where I stand for [Position] in your [Class Year] and what you'd like to see next?
Thank you,
[Name] | [Phone] | [APS profile link] | [Social handle]
First Follow-Up (3–5 days)
Subject: Quick follow-up + new clip (:[timestamp] play)
Coach [Last Name] — following up on my film above. I added a new [skill] clip from [event]. Can you confirm receipt and next steps for evaluation?
After Events (within 24 hours)
Subject: Thank you at [Event] + 3 plays you asked for
Coach [Last Name], great connecting at [Event]. Here are the [3] plays you wanted to see: [timestamps]. My updated metrics: [list]. What should I focus on before [next event]?
Your 30-Second Pitch (for live calls)
- Name, position(s), grad year, location
- One measurable that wins attention
- One academic highlight and intended major
- One program-specific fit reason
Example: "Hi Coach Rivera, I'm Maya Thompson, 2026 RHP/1B from Dallas (Texas Glory). Sitting 62–64 with 19–20" drop, .420 OBP, 3.8 GPA interested in biomedical engineering. I love how your staff develops RHPs with heavy spin and how your program supports STEM majors."
Your Highlight Rules
- Lead with your best 10 seconds. No intro screens.
- Show position-specific reps first. Then game impact.
- Keep it 2–3 minutes. Label plays. Add dates and event names.
Multi-Channel Communication Strategy
Be everywhere coaches look — and keep it organized. APS keeps your messages, film, notes, and reminders in one place.
Use APS to Centralize Outreach
- One hub: coach contacts, personalized email templates, and follow-up reminders.
- Track opens and replies. Know who engaged and when to nudge.
- Share film links and event schedules in a tap.
- Export or copy messages to email and social DMs without losing the paper trail.
Social Media Done Right
Your social is a recruiting tool. Post with purpose.
- Share short highlights and training clips. Tag programs and coaches.
- Pair athletic clips with academics (GPA, major interest, honors).
- Stay positive and professional. Coaches notice consistency.
Leverage Your Network
Your club and HS coaches can open doors.
- Keep them updated in APS with your target list and film.
- Ask for introductions. Request honest feedback on fit.
- Add their contact info to your profile so college coaches can verify quickly.
Follow-Up Like a Champion
Consistency wins. Be timely. Add value. Make it easy to say yes.
Cadence That Converts
- 0–72 hours: Send your first outreach and log it in APS.
- Day 3–5: Quick follow-up with 1 new clip or metric.
- After every event: 24-hour thank-you + timestamps and schedule.
- Every 2–4 weeks: Meaningful update (film, academics, schedule).
- Any time you improve: Immediate micro-update with proof.
Copy-Paste Follow-Up Templates
Thread bump:
Subject: Re: [Your Name] – film + schedule
Coach [Last Name] — circling back with a new [skill] clip (:[timestamp]). Would love your evaluation for [Class Year] [Position].
Monthly update:
Subject: [Month] update — film + academics + schedule
Quick updates:
• Film: [new link] (watch :12, :47, 1:21)
• Metrics: [new PRs]
• Academics: [GPA change, test, major target]
• Live evals: [upcoming events]
Would you like anything specific on film before [next event]?
Decision check-in:
Subject: Roster needs for [Class Year] [Position]?
Coach, I'm narrowing my list and wanted to confirm your needs for [Position] in [Class Year]. Where do I stand and what's next?
Make Every Touch Count
- Be specific. Ask one clear question.
- Add one new proof point (clip, metric, grade).
- Always include your APS link so coaches can see everything fast.
Common Mistakes That Kill Recruiting Dreams
Avoid these critical errors that can derail your recruiting journey:
Communication killers:
- Generic mass messages that don't mention the specific program
- Poor grammar and spelling in emails and texts
- Inappropriate social media content that questions your character
- Waiting for coaches to contact you instead of being proactive
- Focusing only on athletic achievements while ignoring academics
- Not having current contact information readily available
Your September 1st Recovery Plan
No calls? Few calls? You've got a plan. Execute it.
- Open APS Recruits and fully update your profile (film, measurables, GPA).
- Build your target board (20–40 schools) by level, major, and roster needs.
- Queue personalized emails using the template above. Hit send to your top 15–25.
- Publish a tight 2–3 minute highlight. Lead with your best 10 seconds.
- Share your fall schedule. Invite live evaluations.
- Set auto-reminders in APS for 3–5 day and monthly follow-ups.
- Loop in your club/HS coaches for intros. Track every touchpoint in APS.
- Post 1–2 clips weekly to social from APS. Tag programs. Stay visible.
This is your moment to build momentum. Stay consistent. Stay coachable. Keep improving and communicating.
Ready to get organized, stay on track, and get noticed? Visit APS Recruits and turn the entire recruiting process into one simple, powerful workflow — from 8th grade to offer.
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